An Employee Forgot To Punch Out

From time to time, an employee may forget to punch out. Administrators and Managers can correct this problem by manually editing an existing punch within the time clock system.

Before describing how to correct the problem, it's important to understand how the time clock software works. Your system may be configured to automatically punch employees out at midnight. If this occurs, punches that receive this automatic punch-out are marked with an "hours override" of zero hours. Punches like this can be viewed from the "Timecard / Exceptions" menu. If no one catches the problem, the quick payroll report will output a zero hours punch on the employee's payroll report.

Alternately, your system may be configured to not automatically punch the employee out at midnight. In this situation, the employee's next punch-in / clock-in will actually be a punch-out / clock-out operation. When payroll is run, the employee could have a very large number of paid hours and overtime. Punches like this will appear on the "Timecard / Exceptions" screen, so it's always best to look at this screen before running payroll.

To actually correct the problem, do the following:

1. Login as an administrator or as a manager over the employee in question.
2. Click on the "Timecards" menu.
3. Click on the "By Employee" menu, or on the "Exceptions" menu (if the punch was from a prior day).
4. Find the employee in the employee listing, and click on "Select" next to their name.
5. Click "Edit" on the punch.
6. Enter the correct clock out time and clear the override value in "Hrs. O/R".
    OR
   Enter a new value in "Hrs. O/R" (note that these hours won't be considered for overtime calculations).
7. Click the "Submit" button.

by Alfred Heyman

Spectrum Research Time Clock Software

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