Setup and Generate Holiday Pay

Spectrum TimeClock allows holiday pay to be distributed to all employees on in a semi-automatic fashion from the "Holiday" menu.

To use the feature, go to "Admin / Employees", edit an employee, and configure the employee's "Holiday Pay Start Date" and "Holiday Hours".

Next, go to the "Holiday Pay" menu, and add the month and day for any holidays that your firm pays holiday pay. Some holidays do not occur on the same calendar day each year. The calendar day for holiday like that must be corrected each year.

To actually generate holiday punches for employees, do the following:

1. Login as an administrator.
2. Click on the "Holiday" menu.
3. Click the "Generate Holiday Pay" link next to the desired holiday.
4. Review the generated punches by going to the "TimeCards / By Date" menu.

Any employee who has a "Holiday Pay Start Date" that is earlier than the date of the holiday pay being generated and who has hours configured in their "Holiday Hours" configuration - will have a time record containing the configured holiday hours added to the system.

If one or more employees does not receive holiday pay because of configuration errors, the employee records for those employees can be corrected, and holiday pay can be generated a second time. Employees who have already received holiday pay will not be given holiday pay twice if those shift records haven't been manually altered.

Note that holiday pay must be generated for a holiday in the same year as the holiday occurs. Because of this, if your firm pays for holidays at the end of the year like Christmas and New Year's Eve, holiday pay for those holidays must be generated before January 1st of the next year.

Similarly, if your firm pay holiday pay for New Year's Day, holiday pay for that date must not be generated before January 1st of the holiday year.

by Alfred Heyman

Spectrum Research Time Clock Software

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