Using IP Security to Control Time Clock Punch Locations
The initial configuration for a new Spectrum TimeClock Service account allows a firm's employees to punch in from any modern web browser, on any device with an active internet connection, from anywhere. Using administrative configuration menus, there are two different ways to limit punching to only authorized locations. The ideal scenario is where your company has static external IP addresses. These can be configured into Spectrum TimeClock as named "Locations", and punching can then be limited to these IP addresses.
Internal, External, and Static IP Addresses
Every computer or device on a network will have its own IP address within your network. These are typically non-routable IP addresses like 192.168.0.128. Non-Routable IP addresses live only within your network and can not typically be seen by a server (like your time clock server) on the internet. Your network router funnels all traffic from these devices into your modem (cable, DSL, etc...), and that device would typically have only one IP address that your time clock server. That IP address can be static, or it may change periodically.
A "static IP address" is one that does not change periodically. You will typically have to pay your internet service provider to give you a static IP address. If your IP address isn't a static IP address, it may change every time you turn on your computer or DSL / cable modem, or it may change only once every several weeks.
The first thing to do is to build a list of authorized IP addresses, and find out if they are static or not. There are many websites that can give you your IP address. Your ISP can tell you if they are setup as static IP addresses or not.
Using IP Addresses to Name Punch Locations
Now that you've got a list of all of your static external IP addresses, you can add those to Spectrum TimeClock.
The top of the IP Address Add form also allows you to specify a range of IP addresses, vs. just a single IP address. This is useful if a network at a location exposes a range of IP addresses, and not just one IP address.
Limiting Punching to Authorized IP Addresses
Once you've configured your IP addresses in Spectrum TimeClock, you can limit punching to just those authorized IP addresses. To do that:
Once this is configured, employees will see an error message letting them know that they can't punch from their current IP address when they are at unauthorized locations.
Note that all of the instructions above control only where employees can punch in and out from. Employees with a Punch-ID and Password would still be able to Login from any IP address anywhere.
Find out more about Spectrum TimeClock.
General InformationSpectrum Research, Inc.
Export to Excel
Accessing Your ClockSave a Website Shortcut
Save a Smart Phone Shortcut
Time Clock Punching Options
Time Clock Punch Locations
ConfigurationForgot Password Function
Holiday Pay Setup
Time Clock Rounding
Running PayrollHow to Run Payroll
Run a Payroll Batch
View a Payroll Batch
Run a Quick Payroll Report
Exporting Time DataExport Time Data from Spectrum
Import Time DataImport time data into Peachtree
Import time data into QuickBooks
Employee ManagementDelete / Deactivate Employees
Add an Employee
Punching IN / OUTEmployee Forgot Punch In
Employee Forgot Punch Out
Additional ModulesBioNetick Module Installation
Other Support.Request Remote Assistance
DOL RegulationsHow to Calculate Overtime
Fixed Salary for Fluctuating Hours
Weighted Average Regular Rate
Employee Training Hours & Overtime
All articles are