Deleting TimeClock Employees to Free Licenses

Spectrum TimeClock is licensed by the number of active employees in the system. As employees leave your company, it may become necessary to delete them, thus freeing up their license space to be used by a new employee. However, it's not really necessary to do that with Spectrum TimeClock.

Rather than delete an employee, you can de-activate them. That way their records stay in the time clock database for later retrieval if needed. Deactivated employee and their records are largely hidden, except that their records continue to be seen within old payroll batches.

To deactivate an employee, you must do the following.

1. Login as an administrator.
2. Click on the "Admin" menu.
3. Click on the "Employees" Menu.
4. Click "Edit" next to the employee you want to de-activate.
5. Uncheck the "Active" checkbox in the right column of the form.

Read about reactivating inactive employees.

To actually completely delete an employee from Spectrum TimeClock, you would have to archive all of that employee's time clock punches, and delete all payroll batches they appear in. At that point, the system will let you completely delete the employee from the time clock system.

Spectrum Research Time Clock Software

All articles are
Copyright © 2004-2013
Spectrum Research, Inc.
and may not be reproduced without permission.